![]() ![]() ![]() #3 Where possible, give feedback Where time permits and especially if candidates have given up a significant amount of time interviewing, provide some feedback as it provides valuable insight for the candidate that may help inform their next move. If possible, you may also include a note from the conversation or mention something that impressed you. #2 Humanise it Always use the applicant’s first name and the title of the position. Whether it was in application, or coming in for interviews in addition to being polite, this message also shows applicants your organisation values others’ time. #1 Say thank you Always thank a candidate for their time and interest in your company. So, what should I include in a rejection email?Ī thorough rejection email should touch on the following elements: Signup for free to Occupop’s all-in-one recruiting software for better candidate experience. Sending rejection emails to candidates is an integral part of the hiring process. ![]() But if time and competing schedules are not on your side, we have also included an email template you can use. Opt for messages that mirror your company’s employer brand tone and style, and are similar to human face-to-face conversations.Īdditionally, candidates that progress interviews and commit a significant amount of time to the process, priority should always be given to rejection by a courtesy phone call first. Use these sample rejection templates as a guide, but they should come with a safety precaution: ‘Handle with care.’ There’s always the risk of sounding hollow and like a bot when you use ‘one-size-fits-all’ templates. You owe your job candidates graceful and timely communicated rejections, no matter at what stage they are screened out. It’s crucial you don’t skip or delay this step or fall into the busyness trap and use it as an excuse to fail to treat your job candidates with respect. ![]()
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